• Administration & Office Support
  • 10001 New York, New York
  • Salary: $90,000 - 109,999
  • Education: Bachelor’s Degree
  • Years of experience: 5-10
  • Skillset: Executive Assistant, Administrative Support, Project Management, Word, Excel, PowerPoint, Teams, Calendar Management
  • Licensures: none
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PostMatches By WorkStaff USA

In this role you will have the chance to be part of the coveted world of Fine Fragrance, having the opportunity to discover the behind the scene of Perfume making, interacting with the some of the most famous noses who create market icons. A world at the intersection of Artistry, Imagination and Science.

You will support the Global Head of Fine Fragrance, based in our New York Headquarters, by owning his agenda, optimizing time, and maximizing productivity, working with a global team across different time zones, disciplines and a rich heterogeneous creative team, entrepreneurial, passionate, and collaborative culture.
This role requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts and regular exposure to confidential data. Professionally communicates effectively with all levels. Position requires to self-driven and pro-active.

Responsibilities:

In this role you will provide primary support to the VP, President Fine Fragrance, Scent giving you a broad understanding of our business
As a key trusted partner to the VP, President Fine Fragrance, you will be at the heart of the Fine Fragrance world with daily responsibilities such as calendar management, while also being able to display your creativity more actively via event planning and partnering on creative communication efforts within the division

In this role, you will serve as a resource for centralizing information and communication within the Fine Fragrance ecosystem and will work closely with other Assistants across the organization to ensure seamless organization and execution
Calendar Management: scheduling of all meetings, both internal and external
Expense reports, travel planning, supply ordering, office space moves
Entering POs & ensuring all POs are paid on time
Managing travel arrangements and creating detailed travel itineraries, including follow-up during executive travel to ensure coordination and support at all points
Flexing your ability to be agile and proactive by getting ahead of last-minute changes
Managing Microsoft Teams communications channels
Drafting and sending communications as directed, securing confidentiality
Organizing files and maintaining an effective system of document management
Writing and coordinating timely business correspondence
Preparing detailed reports using PowerPoint and Excel
Preparing presentations using PowerPoint
Organize logistics of certain offsite meetings including venue selection, event flow, procurement of supplies, communication and building of agenda and activities, etc.
Fast pace – happiness, smile, flexibility & calm under pressure will be key!

Qualifications:

Relationship building, curiosity and passion to learn.
Experience in administrative support or a passion for organization & service mindset.
Minimum of 2 year’s prior experience on similar skills requirement jobs.
Have a high level of anticipation, sense of big picture, self-reliance, resourcefulness, and organizational savvy.
Possess a high level of diplomacy and discretion with a professional presence, interpersonal skills, and ability to work collaboratively with a diverse and large team
Have a positive attitude, eagerness to own the role, poised under pressure.
Time management skills, multi-tasking and prioritization will be key.
The ability to prioritize when faced with requests, demands and deadlines.
Possess Project Management skills.
Possess excellent computer skills specifically in Word, Excel, and PowerPoint.
Be proactivity and strong organizational skills.
Having a service mindset and posture..
Experience with Microsoft Office, particularly Excel and PowerPoint, as well as the Teams platform.
Team player: ability and desire to work with and in support of a large team.
Excellent verbal and written communication.
Fluency in French not required but preferred.
Experience level: Mid-senior
Experience required: 5 Years
Education level: Bachelor’s degree
Job function: Administrative
Industry: Chemicals
Compensation: $81,000 – $100,000
Total position: 1
Relocation assistance: No
Visa : Only US citizens and Green card holders

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. We believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

We are the catalyst for discoveries that spark the senses and transform the everyday. This company is a leading innovator of sensorial experiences that move the world. At the heart of our company, we are fueled by a sense of discovery, constantly asking “what if?” That passion for exploration drives us to co-create unique scents and tastes in fine fragrances and beauty, detergents, and household goods, as well as beloved foods and beverages. We’re using Uncommon Sense to challenge expected, champion creators, and do more good for people and planet.

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